| How to Make the News The media are crucial as a tool in working for the animals. Although the prospect of working with the media may seem daunting at first, you can reach hundreds and even thousands of people with one newspaper article or television clip. Here are some tips for preparing yourself for effective media work in your community. How to be interviewed by the media Tips on writing effective letters to the editor | Resources for becoming an activist Demonstration Check List |
| Mail, fax or hand-deliver your release three weeks in advance if you are announcing a meeting, speaker or film. If you are having a protest or a rally that you want covered as a news item, you should fax or hand-deliver your release two days before the event. Make a follow-up call the same day to verify that the assignment editor or the person you directed your release to received it. More than likely, they will let you know if they received it. If they did not, then you should offer to re-fax or deliver it again. | ![]() |
| The morning of your event (between 8 a.m. and 9 a.m.) it is a good idea to have someone make calls to the media again--this time just remind whoever answers the phone about your event ("Hi, this is Lynn with Animal Liberation, and I am just calling to remind you that we will be having a protest at noon at Macy's. We hope you can make it out.). If you have something "different or flashy," you might want to mention it. Sometimes the person who received the release may not be interested in the story, but the person who picks up the phone the day of the event might be. | ![]() |
| Always try to call the media early in the morning. The later it gets, the harder it is to reach contacts and the less time reporters have to write the story or to reserve a news slot. Always return calls from reporters immediately! Be excited and professional. It is always important to tell the truth. If you do not know the answer to a question, say so honestly and offer to find out the information if possible. The animals we work for are in desperate need of our help and lies or inaccuracies will only hurt their cause. Once reporters know you are an accurate and reliable source of information, she/he will be more likely to work with you in the future. | ![]() |
| If you have a lot of information you would like to share with the media, you might want to make media kits. They should be given to reporters who show up to cover your event or news conference. Here are some ideas on what you might want to include in the kit (you should place these items in a pocket folder, if possible with your organization's name on the front):
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| After your event, remember to designate people to tape the TV coverage and keep an eye out for any newspaper clippings on your event. The clips can be used to motivate members within your organization (show them at monthly meetings or while recruiting new members) or to show to others (including the media). | ![]() |
| The political leanings of a newspaper are expressed on the editorial pages. Editorials can be signed or unsigned opinion pieces printed under the paper's name. These are different from op-eds, which are written by experts or others not directly affiliated with the newspaper. Editorials in nationally recognized papers such as the New York Times and the Washington Post are highly regarded by local and national policymakers. Editorials in regional and local papers are very useful when trying to reach congressional representatives, local government representatives, or others who are influenced by public opinion. When you consider the effect that editorials can have, it may be in your best interest to persuade the paper's policy to reflect your own. It is now time to talk to the editorial board. A paper's editorial board is usually made up of the paper's editor, editorial page editors, and publisher. Since meetings are rare, and you want to remain in good standing as a source for environmental issues, choose your opportunities to meet with editors carefully - remember, you are asking for their valuable time. A large paper may have editors assigned to write about issue areas such as education and environment. Many large newspapers hold daily meetings to discuss upcoming editorials or issues. Editorials are typically written two or three days in advance, but may be written a week or more before use. Keep deadlines in mind. Type of Editorial Board Meetings One type of journalist meeting is an editorial board meeting. This may be with a formal editorial board or with a single editorial writer, and is a unique opportunity to persuade a paper to advocate a particular viewpoint. You can expect any combination of newspaper staff members to sit in, including publishers, editors, editorial page editors, deputy editorial page editors, editorial writers, reporters, editorial cartoonists - even a photographer. If possible, encourage a reporter to sit in on this type of meeting - that way, even if the newspaper does not publish an editorial on your subject, you may interest a reporter in covering the issue from a news angle. When to Schedule An Editorial Board Meeting Editorial board meetings should be scheduled before a paper writes on your subject. Approach the editorial board or editorial writers when you have important insight or information on: • An issue that is breaking 'news' currently being covered; Editorials are influential because the people who write them usually carry weight in a community or in the nation. Even if you do not expect to land an editorial that is favorable to your position, try to visit the editorial boards of major outlets in your area. If you don't, editors will most likely never hear your side of the issue. To Get a Meeting, You Must First Request a Meeting Since editorial boards are never at a loss for interesting topics, you will have to request a meeting. If you don't already know someone on the editorial staff, contact the editorial page editor to arrange a meeting. When you are contacting a large metropolitan daily, ask to speak to the writer who specializes in your issues. Have your information ready to send, messenger, or fax, and don't forget to try to get to know this editor for the future. When you call an editor you do not know, introduce yourself, your organization, and your issue. You can do this as background, but you will increase your chances of a meeting if you have a new report or new information on a timely subject to share, or if you are offering them an opportunity to speak with an expert or resource person who is only in town briefly. Calling Editorial Page Staff • Editorial writers are busy, just like other journalists. Make your pitch concise, compelling, and to the point. Meeting Preparation Be sure you already know what stand the paper has taken on this issue and what they have written in the past. You cannot expect a paper to take a particular stand on an issue if you don't know what the paper has already said. This research will also help you choose what aspects or special interests will appeal to your audience. Read the paper on the day of the meeting. Make sure that you read any past articles on your issue or organization, because the editors certainly have. What to Expect Meetings are not commonplace, and are usually reserved for new, complex issues, major recent developments, or visiting experts. Most likely, you will sit down with only an editor and editorial page editor. If you have a really "hot" topic, there may be as many as six or seven other people, plus the publisher. If you arrange a meeting, plan to present your case in brief, using facts and figures that are verifiable to add credibility. Opening statements should be limited to no more than three minutes. Quickly summarize your organization's position on the issue, supporting evidence, and anticipate and adequately address your opposition's criticisms. Then, let the editorial board ask questions. They may seem 'unfriendly' or 'against' your viewpoint. This does not mean that they are predisposed to disagree with you, but they must consider counter-arguments that they will receive from their editors and readers through letters. They may also want to test the validity of your position by playing devil's advocate, so be sure to anticipate the common criticisms of your position ahead of time and prepare to defend against them. If you cannot adequately defend your opinions, neither can the newspaper. Always remember that the editors are extending a favor to you by listening and considering your viewpoint. Be sure to respect their opinions, positions, and constraints. Be sure to thank them for their time and interest. Meeting Preparation: • Practice responding to potential questions before the meeting. After the Meeting If the newspaper does not write a favorable editorial, or decides to write nothing at all, suggest that they print an op-ed piece or a letter from your organization. If the editors decide not to agree with you, make it clear that agreement on any particular issue does not affect the future relationship - always maintain mutual respect. Editors stay around a long time, and getting on the wrong side of an editorial board, or a single editor, can be costly for years to come. | ![]() |